Employment type: Permanent, full-time
Role Overview
An opportunity is available for an experienced Executive Assistant to support a team of Directors and Investment Professionals within an internationally operating investment firm.
Working in a demanding, fast-paced and entrepreneurial environment, the successful candidate will provide high-level administrative and organisational support, ensuring the smooth running of executive activities and day-to-day operations.
Key Responsibilities
- Manage complex and frequently changing executive calendars, proactively coordinating priorities and appointments.
- Arrange domestic and international business travel.
- Coordinate high-level internal and external meetings.
- Communicate professionally with senior stakeholders in both French and English.
- Prepare, format and proofread presentations, business documents and correspondence.
- Manage administrative and budget-related activities, including invoices, expense reports and team reporting.
- Coordinate information flow and collaborate with other executive support professionals.
- Anticipate executive requirements and proactively resolve administrative and organisational needs.
- Maintain a high standard of service, discretion and confidentiality when handling sensitive information.
Requirements
- At least 10 years of experience in executive or senior administrative assistance.
- Previous experience in an investment firm, private equity environment, consulting firm, investment fund or family office is highly desirable.
- Excellent professional English, both written and spoken.
- Fluent French.
- Advanced proficiency in Microsoft Office.
- Exceptional organisational and prioritisation skills.
- Strong discretion and ability to handle confidential information.
- Highly autonomous, responsive and proactive, with excellent anticipation skills.
- Confident communication and relationship-building skills when dealing with senior stakeholders.
- Collaborative approach and strong team-working abilities.
This is an opportunity to join an internationally focused investment environment where professionalism, discretion, initiative and high-quality executive support are valued.
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Executive Assistant in Neuilly-sur-Seine employeur : SoTalent
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