Responsibilities
- Manage complex and dynamic calendars across multiple time zones
- Coordinate domestic and international travel arrangements, including detailed itineraries
- Prepare executive-level presentations, minutes, reports, and communications
- Manage, prioritize, and respond to incoming communications on behalf of the CEO and leadership team
- Organize and coordinate executive meetings, including agendas, materials, and logistics
- Capture key meeting outcomes, track action items, and ensure timely follow-up
- Support preparation of Board materials and executive-level documentation
- Coordinate leadership meetings, offsites, and strategic planning sessions
- Track key strategic initiatives and proactively follow up with stakeholders
- External stakeholders (including VIPs) meetings organization and scheduling
- Travel management tasks for CEO and a limited number of individuals
- Oversee daily office operations to ensure a professional and efficient workplace
- Manage vendor relationships, facilities, and office services
- Coordinate on-site logistics and support employee experience initiatives
- Ensure compliance with local workplace standards and operational needs
- Handle sensitive and confidential information with the highest level of discretion
- Serve as a trusted liaison between executives, internal teams, and external stakeholders
Requirements
- Minimum 8+ years of experience supporting senior executives in an international environment (C-level exposure preferred)
- Flexible, well-organized, and structured, with a positive, solution-oriented mindset
- Proven ability to operate effectively in a fast-paced, highly demanding environment
- Exceptional organizational skills with strong attention to detail and prioritization capability
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and judgment
- Ability to work autonomously while managing multiple priorities
- Strong interpersonal skills, with the ability to interact confidently at all levels of the organization
- Proficiency in Microsoft Office and collaboration tools
- Fluent English required; French is a plus; any other language is greatly appreciated
Core Competencies
Demonstrates extensive experience in managing complex executive calendars, coordinating travel arrangements, and preparing high-level documentation. Exhibits exceptional organizational and communication skills while maintaining discretion and professionalism in a fast-paced environment.
Highest-signal resume keywords
- Executive Calendar Management
- Travel Coordination
- Executive-Level Communication
- Organizational Skills
- Vendor Relationship Management
Hard Skills
- Calendar Management
- Travel Management
- Presentation Preparation
- Report Writing
- Meeting Coordination
- Action Item Tracking
- Board Material Preparation
- Logistics Coordination
- Office Operations Management
- Compliance Management
Soft Skills
- Attention to Detail
- Interpersonal Skills
- Professionalism
- Discretion
- Solution-Oriented Mindset
Industry Keywords
- C-Level Support
- International Environment
- Stakeholder Management
- Executive Liaison
- Confidential Information Handling
Tools & Technologies
- Microsoft Office
- Collaboration Tools
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Executive Assistant – Office Manager in Valbonne employeur : Questel
Rejoignez Questel, un employeur de choix qui valorise l'agilité et la croissance dans un environnement dynamique. Nous offrons des opportunités de développement professionnel continu, un cadre de travail inclusif et respectueux, ainsi que des avantages attractifs tels qu'un bonus de participation, une couverture santé généreuse et des installations modernes à Sophia-Antipolis. En tant que membre de notre équipe internationale, vous aurez l'occasion de travailler avec des clients prestigieux tout en bénéficiant d'une culture d'entreprise axée sur l'entrepreneuriat et la responsabilité sociale.
