Role Overview
Under the supervision of our office manager, you will play a key role in supporting, coordinating and facilitating the daily operations and internal events of our international Business Unit.
A dynamic, multicultural environment where no day looks the same.
Main Responsibilities
In this role, you will be responsible for contributing to the smooth running of our office’s day-to-day operations and providing administrative support to the leadership team, particularly the Marketing, Commercial, Strategy & Innovation, and Human Resources departments – two members of which do not speak French. Your scope of intervention may initially cover all departments, allowing you to gain a comprehensive overview of the organization.
You will work in close collaboration with our Gnosis executive assistants in France and in Italy. Your role will evolve in a flexible manner to meet the changing needs of the company.
Organization & Coordination for LT members
- Plan and coordinate meetings, workshops, business travel and agendas;
- Manage logistics: invitations, supporting documents, agendas, follow-ups;
- Ensure smooth coordination with internal functions and always maintain confidentiality.
Administrative & Financial Support
- Support legal processes: information gathering, signature workflows, digital archiving;
- Support if necessary, the creation of suppliers, purchase requests and purchase orders and assist with budget and invoice follow-up (information collection, tracking, liaison with Finance & Procurement) under SAP.
Internal & External Events Coordination
- Your responsibilities will cover logistics, activities, catering and transportation, as well as the preparation of materials and the use of interactive tools (polls, Q&A);
- Note-taking and drafting minutes.
Internal Communication & Team Support
- Update org charts, mailing lists, Teams/SharePoint spaces;
- Animate collaborative tools and contribute to internal communication;
- Support onboarding;
- Foster collaboration and team spirit across sites.
Digital Tools & Content Creation
- Facilitate sessions using Mentimeter, Klaxoon, Wooclap…;
- Create visual materials using Canva, PowerPoint and simple video editing tools.
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Department Assistant (W/M) employeur : Lesaffre
Lesaffre est un employeur de choix, offrant un environnement de travail dynamique et collaboratif au sein d'un site industriel stratégique. Avec des opportunités de développement professionnel et une culture axée sur la sécurité et l'innovation, vous serez soutenu dans votre parcours tout en contribuant à des projets significatifs. Rejoindre Lesaffre, c'est faire partie d'une équipe engagée où votre expertise en maintenance électrique et instrumentation sera valorisée.
