Meetings & Events Coordinator-2

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.

We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Languages: Fluent in French and English (written and verbal), with the ability to communicate effectively with internal stakeholders and external partners.

Key Responsibilities

• Onsite Events Support – Ground Operations
• Provide consistent operations per EMEA M&E Services playbook standards
• Coordinate onsite events with clear, efficient operational processes
• Set up meeting/events spaces (furniture, catering, office supplies)
• Refresh meeting rooms as needed (beverages, clear dishes)
• Check all spaces prior to events
• Check deliveries accuracy and action if needed
• Escort event suppliers (catering, technical, décor)
• Install signage on community boards
• Use operational tools (GCalendar, ticketing system)
• Event Administration & Planning
• Ensure all meeting & events requests are answered within SLA timeframe
• Serve as main point of contact for event organizers and suppliers during planning
• Hold meetings as required for planning and provide information to event owners
• Support administration, organization, and planning for REWS-managed meetings
• Liaise with suppliers to provide quotes and ensure interventions execute as planned
• Manage event administration and organization
• Compliance & Safety
• Adhere to SFDC Health & Safety and Security regulations for every event
• Execute SFDC Building fire/emergency evacuation practices
• Escalate issues and challenges to Senior Coordinator in timely manner
• Daily Operations
• Participate in daily/weekly/monthly meetings and check-ins with operations stakeholders (GSAs, SIC, Janitorial, Meeting Services)
• Communicate daily with REWS Hospitality & Events team
• Suggest improvements for customer experience
• Provide flexible approach to changing working hours per business needs
• Perform ad hoc duties to meet business needs

Key Relationships

• Lead Coordinator Hospitality & Events
• Meeting & Events Senior Coordinator
• GSAs, SIC, Janitorial teams
• Event organizers and suppliers
• IT, Corporate Security, Executive Assistants, Marketing

We harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.

Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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Notice: Jones Lang La Salle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

We take our responsibility to protect the personal information provided to us seriously.

Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.

We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.

We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang La Salle(“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll. com.

This email is only to request an accommodation.

Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique.

We help our people thrive, grow meaningful careers and find a place where they belong.

Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.

A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise.

Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYS.

JLL is the brand name, and a registered trademark, of Jones Lang La Salle Incorporated. For further information, visit jll. com.

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